Friends Of Crofton Old Church
A group dedicated to the upkeep and maintenance of . .

CROFTON OLD CHURCH

Constitution

  1. NAME

    The Friends of Crofton Old Church (F.O.C.O.C.)

  2. AIMS & OBJECTS

    1. To help provide funds to enable the Parochial Church Council (P.C. C.) to maintain and repair the fabric of St. Edmund's Church.
    2. To organise cleaning and flowers.
    3. To foster the interest and enthusiasm of the local community.

  3. COMMITTEE

    The elected committee shall consist of:-
    1. Chairman
    2. Vice-Chairman
    3. Honorary Secretary
    4. Hon. Treasurer
    5. Committee members
    Additional ex-officio members shall be:-
    1. The Vicar, or his nominated representative
    2. The Buildings Adviser to the P.C.C.
    Five members of the committee shall constitute a quorum.

  4. CO-OPTED MEMBERS OF THE COMMITTEE

    The committee shall have power to co-opt members as necessary. Such members shall have voting powers. A co-opted member shall hold office only until the next Annual General Meeting.

  5. ELECTION OF OFFICERS AND COMMlTTEE

    1. All Officers shall be elected annually at the Annual General meeting
    2. Half the committee members shall retire annually and shall be eligible for re-election.
    3. The office of Chairman of FOCOC should normally be for a maximum of three consecutive years, with no return to that office for one year.

  6. SUBSCRIPTION

    The annual membership subscription shall be £1 (OAP's and students 5Op), payable at the Annual General Meeting .

  7. TERMINATION OF MEMBERSHIP

    Membership will be deemed to have lapsed if the subscription has not been paid three months after the Annual General Meeting.

  8. ANNUAL GENERAL MEETING

    1. The Annual General Meeting shall be held each year on a date during the four week period prior to the Annual Church Meeting. Notices shall be sent to all members at least 21 days before the A.G.M. Nominations for officers and members of the committee must be signed by the proposer, seconder and the candidate, and be returned to the Honorary Secretary not later than seven days before the A.G.M.
    2. Alterations to the Constitution may only be made at an A.G.M.
    3. Any resolution for inclusion on the agenda must be submitted in writing to the Hon. Secretary at least seven days before the A.G.M., signed by the proposer and seconder.
    4. Only current members of F.O.C.O.C. shall be eligible to vote at the A.G.M.

  9. EXTRAORDINARY GENERAL MEETING

    An E.G.M. may be called at the request of the committee, or of 20 members, and the reason for such a meeting must appear on the notices. No minutes shall be read and no business dealt with other than that on the agenda.

  10. FINANCIAL YEAR

    The financial year shall end on 31st December each year.

  11. AUDIT OF ACCOUNTS

    The accounts shall be submitted to the Treasurer of the P.C.C. at the end of each financial year for audit by the auditors appointed by the P.C.C. The accounts as audited shall be presented to the A.G.M.

  12. MINUTES

    Correct minutes of the proceedings of the AG.M. and of committee meetings shall be kept, and open for inspection by members at all convenient times .